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Privacy Policy

1. Introduction


The NYC Collegiate Esports Circuit (“NYCCEC,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you visit our website [insert domain] or register for tournaments, leagues, or other NYCCEC activities.

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By using our website or participating in our events, you consent to this Privacy Policy and the data practices described below.

2. Information We Collect

A. Information You Provide to Us


When you register or interact with us through the website or tournament forms, we may collect:

  • Full name and/or gamer tag

  • Email address and phone number

  • School or college affiliation

  • Discord ID, Battlefy/Start.gg username, or other gaming handles

  • Team or roster information

  • Event or tournament registration data

  • Any messages, forms, or submissions you send through our contact forms

If you make a purchase (e.g., tickets, merchandise), Wix or its payment partners may also collect your billing details and transaction information.


B. Information Collected Automatically

Wix automatically collects technical data to improve your experience, including:

  • IP address and general location

  • Browser type and device information

  • Pages visited, time spent, and referring websites

  • Cookies and similar tracking technologies (see below)


C. Third-Party Integrations

We may integrate third-party platforms to manage events or community interactions — including but not limited to:

  • Battlefy, Start.gg, or Smash.gg (for tournament registration and results)

  • Discord or Twitch (for communications and streaming)

  • Google Forms or Sheets (for surveys or supplemental data collection)

Each third-party service has its own privacy policy, and by using those services, you agree to their respective terms.

3. How We Use Your Information


We use the information we collect to:

  • Register and manage tournament participants

  • Communicate with players, schools, and teams

  • Send updates about matches, schedules, or results

  • Manage event logistics, prizes, and verification

  • Improve website performance and user experience

  • Notify users of future events or sponsorship opportunities

  • Comply with applicable laws and regulations

We do not sell your personal information.

4. How We Share Information


We may share information only when necessary and in limited cases:

  • Event Operations: with tournament partners, game publishers, or sponsors involved in a specific event (only the minimum data needed).

  • Service Providers: with Wix, email providers, or analytics tools to help manage communications and website performance.

  • Legal Compliance: if required by law, court order, or to protect NYCCEC’s rights and property.

All vendors and partners are required to protect your information consistent with this policy.

5. Cookies and Tracking Tools


Our Wix site uses cookies to enhance your browsing experience. Cookies help us remember your preferences, maintain login sessions, and analyze site traffic.

You can manage or disable cookies through your browser settings or Wix’s cookie banner preferences. Note that disabling cookies may affect some functionality of the website.

6. Data Retention


We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, including tournament verification, prize distribution, or compliance obligations. Data associated with events may be archived for historical and record-keeping purposes.

7. Your Rights and Choices


Depending on your location, you may have the right to:

  • Access, update, or delete your information

  • Request a copy of your personal data

  • Withdraw consent for future communications

To exercise these rights, please email us at [insert contact email] with “Privacy Request” in the subject line.

If you have registered via a third-party platform (e.g., Battlefy or Start.gg), you may also need to manage your privacy settings directly within those platforms.

9. Children’s Privacy


Our programs are intended for college students and older participants (ages 17+). We do not knowingly collect information from children under 13. If you believe your child has submitted personal data to us, please contact us immediately and we will delete it.

11. Updates to This Policy

We may modify or update this Privacy Policy at any time. Updates will be posted here with a new effective date. Continued use of our website or participation in events after changes are posted means you accept those updates.

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